Before you move
Pre-move out deposit notice
Most deposit fights start before move-out because nobody wrote down the condition of the unit. A pre-move out deposit notice is a short formal letter you send before key return. It asks for a joint walk-through, states the deposit on file, and confirms your forwarding address against your state return deadline.
Build your pre-move noticeWhat to include
- Move-out date and a proposed joint walk-through time
- Deposit amount on file and the rental unit address
- Forwarding address for the refund check or itemized statement
- Reference to your state deposit-return statute and the day-count window
When to send it
Send it 7 to 14 days before you return keys. That gives the landlord time to schedule a walk-through in writing and leaves a dated record if they refuse.
What comes next
If the landlord declines or does not reply, take dated photos and video on your last day. Keep the notice and any response in your move-out file in case you need a refund or dispute letter later.
Other letter types
Security deposit timeline reminder →Security deposit demand letter →Dispute security deposit deductions →Late security deposit demand →
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